Health ServicesHealth Services

Contact: Phil Oberst


Forms for download (Adobe PDF format)


East Irondequoit Health Services Parent Information

 Web Store 
Add to Food Service Meal Account or
check your account balance


Health Services Information

School Health Office Staff

Every school has a school nurse who is a registered professional nurse (RN). The nurse coordinates health care in the school setting, answers routine medical questions for parents, staff, and children, gives immediate first aid and provides medical care according to the medical regimen prescribed by the private health provider, performs and coordinates mandated NYS screenings, and advises parents on immunization and mandated physical examination requirements.

Some buildings may also have a Licensed Professional Nurse (LPN) and/or Health Aide working under the direct supervision of and to assist the RN. An LPN or Health Aide may not do health assessments, and if your child is having a specific problem, you should direct questions of assessment to the RN.


The District adheres to the Family Educational Rights and Privacy Act (FERPA). Private health care providers must follow other laws called Health Insurance Portability and Accountability Act (HIPAA). In instances where the school needs to communicate with private health care providers, the parent will need to complete the required form(s) from their health care provider in order for school officials to be able to speak with them. Please be advised that confidential medical information will be shared with district personnel who need to know. This may include understanding the impact a medical condition may have on a child within the classroom setting and/or how to recognize and potentially manage significant medical concerns until medical help arrives. If you have any questions, please contact your school nurse.

Mandated Physical Examinations

New York State law requires parents or guardians to furnish a certificate of physical examination for all new students and for students in grades pre-K or kindergarten, grades 2, 4, 7, and 10, and for those students participating in sports, requiring special education services, or seeking work permits.

The Board of Education recommends that all examinations be done by your own physician, physician’s assistant, or nurse practitioner for optimal continuity of care. If you require, but cannot afford health insurance to secure private health care for your child, please contact the school nurse for confidential assistance in applying for Child Health Plus. Every child deserves a medical home.

A physical exam is valid for twelve months through the last day of the month in which the exam was conducted and is valid for an entire school year for new entrants and mandated exams as well as the entire sport season for interscholastic sports even if the exam expires during those time frames. Students wishing to participate in interscholastic sports must have proof of their updated health exam and tetanus vaccine in their school’s health office before the sport begins so the clearance process has time to take place. Physical certificates completed by your private physician may be faxed to the school Health Office at (high school numbers) or (middle school numbers).

In the rare event that a certificate of private examination is not provided, a physical examination may be conducted in the school by scheduled appointment and with prior written parental informed consent. A parent has the right to be in attendance at these examinations and/or to review history questions that may be asked of your child. Please make prior arrangements with the school nurse.

Mandated Screenings

The New York State Education Department requires certain screening exams to be done on certain ages or grades of children. The New York State Department of Health (DOH) also requires that your private health care provider reports and that the school district collects information on your child’s Body Mass Index (BMI) and Weight Status Category (WSC). Any information requested by the DOH regarding BMI or WSC will not contain identification of your child. However if you do not wish to have your child’s unidentified assessment included on the survey, please advise the school nurse.

The following screening evaluations are conducted by the school nurse who will advise you of any concerns:

1. Distance visual acuity for all new entrants and for children in grades Kindergarten, 1, 2, 3 5, 7, and 10, or at any other time deemed essential.
2. Near visual acuity for all new entrants within six months of entrance.
3. Color perception for all new entrants within six months of entrance.
4. Hearing acuity for all new entrants and for those in grades kindergarten, 1, 3, 5, 7, 10, and at any other time deemed essential.
Scoliosis (curvature of the spine) for students in grades 5-9 annually.

Minimum Immunizations Requirements For School Attendance

There is a School Nurse assigned to each school to complete the mandated screenings and to care for your child should he/she become ill or injured during school hours.  If your child has any special medical problems or needs, please feel free to call and discuss them with the School Nurse. 

New York State Education Law requires that all students present a physician signed certificate of immunization before entering school.  This certificate should be presented at the time of registration and must include the month, day, and year that your child received the following immunizations:

  • 2018-19 School Year NYS Immunization Requirements for School Entrance/Attendance, click here

Exceptions to the above immunization requirements are allowed for religious or certified medical reasons only.

Homelessness where entry is not denied, but the school nurse will work with the family to get immunizations done for the child's protection.

Dental Certificates

The Board of Education recognizes the importance of good oral hygiene for all children and recommends that your child has regular periodic complete dental examinations by your private dentist ideally every six months, but at least upon entrance to school and again in grades, K, 2, 4, 7, and 10. If you wish to provide a certificate of dental examination for inclusion in your child’s permanent health record which is saved until your child is 27 years old, please submit or have your dentist submit the completed certificate to your school nurse.

Emergency Care Plans

Any child with a severe or life threatening medical condition that may require adult intervention and oversight during the school day, such as but not limited to diabetes, poorly controlled seizures, severe respiratory problems, or anaphylaxis secondary to food or insect allergy, will have an Emergency Care Plan created by the school nurse in cooperation with the parent and their private health care provider. These plans are updated annually. The purpose of the plan is to provide concrete and simple training and instructions to non-medical personnel acting in a supervisory role for your child to keep your child as safe as possible until medical assistance arrives. If you believe your child needs an emergency care plan, please be sure to bring the school nurse medical documentation from your physician as soon as possible before the start of school, so she can work with you to develop a safe plan for your child. Please be advised that you are encouraged to attend field trips with your child who has a special medical need for medication or management when the RN or an RN may not be available.

If your child becomes ill while in school and it is necessary to go home, the School Nurse will call you.  It is the parent's responsibility to provide transportation home.  No child is sent home without permission; for this reason it is very important that you fill out the Emergency Information Sheet and return it to the Health Office immediately.  We must have someone to contact in the event of an emergency when you cannot be reached.  Please remember to inform the Health Office if any telephone numbers change, or if you wish to make a change in the person to be notified if you are unavailable.


The Board of Education supports a safe medication delivery system for any child in need of medicines during the school day. Accordingly, all prescription and frequently used non-prescription medicines require physician and parent written permission and delivery of the medication by the parent in the original container to the school nurse who will store and oversee the administration of a medicine to a child. A photograph of the child is affixed to all prescription medicine bottles for added precautions. The Board also encourages that whenever possible parents discuss with their health care provider alternatives to having medicines administered during the school day when doing so may interfere with instructional time.

The Board of Education requests that all parents work with their children of all ages to ensure they are educated to know the name and appearance of their medicine, the amount they are to get at what times, and the reason they are taking the medicine. The Board also asks parents to make sure their children realize that if they are asked to take a medicine that is not familiar to them or at a dose that is incorrect, that it is important to tell the adult “NO”, to explain to the adult there appears to be a mistake, and to say they need to call their parent to clarify their concern before they accept an unfamiliar medicine from anyone.

Responsible children, with prior approval by the principal, school nurse, and district physician, sometimes may carry and self-administer life-saving medicines upon parental request and with private provider approval that the child is responsible to do so. All self-carried, life-saving medicines must have a duplicate supply stored in the health office in the event the child’s supply is misplaced, lost, or not readily available in an emergency.

In the event of a field trip and the need to administer medication, the district encourages you or your designate to attend the trip with your child so you may safely administer the medication to your child. Please contact the school nurse if you have questions.

Child Health Plus

Child Health Plus is New York State’s medical insurance program which serves uninsured children under age 19 in families whose household income exceeds Medicaid income eligibility. The insurance is provided free or at a low cost. Coverage includes well- child check-ups, immunizations, prescriptions, doctor’s visits, x-rays and lab work, outpatient mental health, inpatient hospital care, emergency medical care, and other services. The application is a simple one page form requiring proof of the child’s age, household income, and residency. Another program called Valu-Med provides a basic insurance policy for people aged 19-65. For information or assistance contact your school nurse or in the Rochester area call 585-546-3559. Every child deserves a medical home.


Many Documents are in pdf format.
Adobe and is a free download. Click here download.